An employer must visit: http://www.plc.doleta.gov/ to set up an account and
sub-account for the attorneys.
A complete guide can be found here: PERMEmployerOnlinehelp.pdf
Question: What is the process by which an employer registers and files an
application on line?
In order to file permanent labor certification applications on-line, the
employer must have a Permanent Online System account, username, password, and
PIN. The account allows for the preparation and management of applications
on-line, the username and password are necessary to access the account, and the
PIN is required to submit applications on-line.
Permanent Online System account — An account is created after an employer has
submitted registration information on-line at www.lc.doleta.ciov and the
employer information is verified by DOL. Account creation is a means by which to
control filing authorization and to provide account holders filing management
capabilities. An employer must be registered and be in possession of a PIN in
order to file applications on-line. Upon verification of the employer’s
information, a password and confirmation of the account holder’s username are
sent to the employer in one email and, for security reasons, the PIN in another.
It must be noted that upon accessing the account for the first time, the system
requires the DOL password be changed to a new password. It is critical that the
employer be aware of and know the new password, as only an individual in
possession of the account’s valid username and password is able to access the
Sub-account — The holder of a Permanent Online System account is able to create
multiple sub-accounts with individual usernames and passwords for persons
authorized by the employer to file applications in its name, to include
attorneys and agents. It is a means by which to provide the employer the
security of ensuring only persons authorized by the employer are filing on the
employer’s behalf. In creating a sub-account, the employer is able to designate
whether the sub-account holder is the employer’s employee, the employer’s agent
or the employer’s lawyer. The employer is also able to designate the level of
security access available to the sub-account holder.
NOTE: While the employer is permitted the opportunity to designate persons to
represent the employer in the application filing process, the employer must
recognize that ultimate responsibility for the accuracy of all representations
made by such designated persons rests with the employer. Therefore, the employer
is encouraged to establish measures designed to ensure only legitimate
dissemination and use of account information.
Federal Employer Identification Number (FEIN) — The FEIN is provided to the
employer by the IRS. It is a means by which the Department of Labor (DOL)
verifies the bona fides of the employer and ensures that only legitimate
employers are able to avail themselves of the labor certification process. In
order to satisfy the definition of employer for purposes of labor certification,
all employers, including employers of household domestic workers, must possess a
valid FE IN.
Username — The username is a log-in name provided by the employer registrant.
After registration, upon successful employer verification, confirmation of the
username is emailed to the employer by DOL. It is a means by which to identify
the account holder and establish access authority. Each username is unique;
duplications are not accepted.
Password — An initial password is provided by the Permanent Online System. After
registration, upon successful employer verification, the temporary password is
emailed to the employer by DOL. Upon activation of an account after
registration, the individual initially accessing the account is required to
create a new password. The password is a means by which to identify the account
holder and establish access authority. NOTE: An account can only be accessed by
the holder of the username and password. Where the password is changed, only an
individual with the user name and the new password will be able to access the
Personal Identification Number (PIN) — The PIN is provided to the employer after
registration upon successful employer verification by DOL. It is a means by
which to safeguard on-line filing. Only an individual in possession of a PIN is
able to actually submit a labor certification application on-line. The PIN used
in submitting an application must be the PIN of the employer named on the
application filing the application.
Question: Where the employer has established a sub-account for an attorney or
agent, is the attorney or agent permitted to submit applications on-line?
Yes, an attorney or agent may submit applications under the following
circumstances. An employer must complete the registration process as explained
at http://www.plc.doleta.ciov, including the initial log-in. During the initial
log-in, the employer will change the employer’s temporary password (as assigned
by the system during registration) and once logged-in, the employer can
establish a sub-account for an attorney or agent. The employer will select a
username for the attorney or agent, and the system will assign a temporary
password. The attorney or agent will receive an e-mail with the username,
temporary password, and the employer’s PIN. When the attorney or agent logs in
and changes the attorney’s or agent’s password, the attorney or agent is then
permitted to complete and submit applications on-line on behalf of the employer
using the PIN of the employer in whose name the application is being filed.
Question: How can the employer ensure that no unauthorized use of the
employer’s personal identification number (PIN) and/or usernames and passwords
The employer is able to view all applications filed under the employer’s
account, to include all applications filed under the employer’s sub-accounts,
and we recommend employers implement a mechanism by which to identify any
unauthorized use of the employer’s PIN and/or usernames and passwords. We also
recommend employers require those persons to whom sub-accounts have been
assigned to carefully monitor the accounts for unauthorized activity. If the
employer uncovers unauthorized use of the PIN and/or usernames and passwords,
the employer must immediately contact the Department of Labor at PLC.HELP@DOL.gov.
NOTE: The employer is advised to set up a sub-account for the attorney or agent.
Thereafter, the attorney or agent, using the sub-account’s username and
password, will be able to access the sub-account and be able to do what is
required and/or needed to file labor certification applications on behalf of the
employer, depending on the level of access granted by the employer. In filing
applications for an employer, the attorney or agent must use the employer’s PIN,
which is provided to the attorney or agent upon creation of the sub-account
along with the sub-account’s own username and password. The employer is
cautioned that ultimate responsibility for the representations of its attorney
and/or agent rests with the employer.
Question: If a parent entity wishes to centralize administration/control
over PERM filings of its subsidiaries having different FEINs, can the parent
company create sub-accounts for each subsidiary and then permit each subsidiary
to assume responsibility for its own filings?
No, a parent company can not create sub-accounts for subsidiaries having FE INs
different from that of the parent company in order to centralize administration
and control. When an application is being completed using a sub-account,
employer information from the main account, including FEIN and address, is
automatically populated into the application and that information can not
physically be changed or altered.